Audax Innovation / Interventions
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Optimize the Organizational Structure
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As the organization grows and the speed to market increases, traditional structures are not up to the challenge anymore. Optimizing its organizational structure brings the opportunity to redesign communication channels and the approval structure and, most of all, to improve multifunctional collaboration and innovator accountability.
Objectives
- Optimize the current organizational structure in order to:
- Increase speed to market by adding agility
- Improve communication
- Increase innovator accountability
- Reduce the number of formal meetings and increase time to innovate
- Build a structure which will sustain headcount growth over the years.
Deliverables
- Analysis of the current situation through 4 to 5 interviews.
- An action plan on the observations.
- Facilitation of three (3) workshops, online or on site, with a multifunctional team.
- A PowerPoint presentation summarizing the workshops.
- A detailed optimized organizational structure.
- Revision of the current job description (optional).
- Preparation of the job description of the new position (optional).
- Facilitation during a presentation to the management team.
- Support in the implementation.
Intervention Methodology
A diagnostic based on interviews leads to a detailed action plan, then three two-hour workshops develop the solutions with a multifunctional team, before support during the implementation.
Evaluation of the situation
4 to 5 individual interviews
Analysis of data
Development of an action plan
- Presentation of the analysis
- Action plan proposal
- Development of a detailed action plan
- Follow-up via web conference
Preparation
Preparation of the workshop
Workshop
Three (3) 2-hour workshop facilitation sessions
Results
- Presentation of results
- Finalization of documents
- Follow-up via web conference
- Present the results for management approval
Support — to be assessed
Support during the implementation
Detailed Intervention Description
Three phases over 12 weeks. Expand each phase to see its activities, schedule and budget.
Phase 1 — Diagnostic and Action Plan (Weeks 1–12)
Preliminary Work
- Get information on the current organizational structure
- Get information on the strategic plan
Interviews (60 minutes each)
- Lead 4 to 5 individual interviews
Presentation of the Results and Development of the Action Plan
- Write a preliminary report on the current situation of the organization’s organizational structure
- Present the report to key parties
- Prioritize the recommendations and develop the action plan
Phase Subtotal$4,000
Phase 2 — Workshops (Weeks 3–6)
Preliminary Work
- Prepare the Kaizen workshop
Kaizen Workshops (3) — 2 hours
- Develop personalized solutions for the organization
- Implement the action plan
- Hold three (3) follow-ups with the client
Present the Solutions
- Get approval from management
- Hold three (3) follow-ups with the client
Planning of Elements to Come
- Determine the next steps to undertake
- Update and revise the final documentation
Review of Job Descriptions — optional
- Revise the current job descriptions (optional)
- Prepare the job description of the new position (optional)
Phase Subtotal$7,000
Phase 3 — Implementation (Week 7)
Support
- Support the implementation of the developed solutions
- Coach the project manager in the detailed development of the solutions and their implementation
Phase Subtotal$3,000
Total Budget
$14,000
Travel expenses, to be assessed according to your location, may be added to the budget.